Requisition - Certification Generalist

Position Summary:
Coordinates program administration for Port Houston’s Small Business Development Program (SBDP) Minority-Woman Owned Business Enterprises (MWBE) regarding certification and vendor engagement. Key 

Responsibilities/Duties:
•Serve as primary contact for current registration of small and MWBE business vendors, including but not limited to, cultivating and maintaining positive working relationships and educating vendors about program application and renewal processes and overall certification status
•Perform demographic data entry into Port Houston systems; perform additional research as needed
•Prepare Respondents Lists (a key business document in the Port’s procurement process) for use in Rank and Evaluate meetings, including track each Business Equity project goal and vendor goal accomplishment
•Update all certification forms to change/include Business Equity information and wording in accordance with program policy and procedures manual
•Establish and maintain small business and MWBE vendor search program for all Port Houston purchases, which includes a help line for internal Port Houston staff
•Research, compile and maintain lists of eligible small businesses and coordinating lists from other state and local agencies
•Assist with contract compliance analysis and quarterly reporting
•Assist team members with new initiatives, events, and program rollouts, as needed
•Assist in preparation and logistics for various small business events and meetings
•Compile monthly Small Business Enterprise (“SBE”) verification list, and updating and maintaining the Small Business database; proactively generate lists of monthly expiring or expired small business vendors
•Attend pre-proposal meetings, bid/proposal openings and RFQ/RFP/CSP meetings
•Maintain all databases (Buy Speed and B2GNow) for all certified and Port Houston approved vendors
•Assist with research of available vendors in directory and help identify their capacity for determining small business and MWBE goals for Method of Procurement Participation Form
• Participate in the ranking and evaluation of goods and services, engineering, and construction bids/proposals and requests for proposals/qualifications in which there is a small business goal and weight as needed.
• Attend and participate in community outreach activities as required
• Review policy and procedures bi-annually; recommends changes or corrections as
appropriate
• Prepare monthly and quarterly registration and respondents list reports.
• Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
• Perform related duties as required

Education/Experience:
• Associate or bachelor’s degree in business administration, Accounting, or related
major in a public or accredited private academic institution required
• 3+ years of related procurement administration experience required

Knowledge, Skills, Abilities and Behaviors:
• Knowledge of the Port Houston’s role in fostering business and economic activity in the
community
• Knowledge of Port Houston Small Business Development Program Policy, procedures, and practices
• Knowledge of industry best practices
• Be a self-starter on new projects and initiatives. Collaborate with other public agencies to see what new opportunities are available for small businesses.
• Knowledge of Small Business Compliance System; & BuySpeed
• Knowledge of procurement process
• Excellent communication skills including, listening, writing and verbal communications skills
• Excellent relationship building and interpersonal skills
• Demonstrated analytical and organizational skills with the tactical ability to handle multiple projects in an efficient and timely manner meeting all deadlines
• Ability to work effectively with employees at all levels
• Ability to exercise independent judgment, make decisions, and problem solve ensuring adherence to established policies and procedures
• Ability to stay focused in managing multiple priorities and balancing time between projects in an efficient and effective manner
• Ability to work under pressure with frequent interruptions
• Ability to deliver consistent messages to multiple stakeholders in both one-on-one and audience settings
• Professional conduct and discretion exhibited at all times
• Proficiency in and have advanced skills in Microsoft Office programs including but not limited to Outlook, Word, Excel Access and PowerPoint
• Attention to detail in composing, typing, proofing materials, establishing priorities, flagging items for action or for department leadership’s attention in order to meeting deadlines

Key Competencies Required:
• Building Trust
• Client Focus
• Communications
• Influencing Others
• Initiative
• Listening
• Managing Priorities/Meeting Deadlines
• Networking
• Teamwork
• Technology
• Multitasking

Qualifications
3+ years experience required
Associate's Degree or higher required